ColadoSystems
  • Works offlineNo account or sign-in
  • Records stay on your deviceNothing is uploaded
  • Any modern browserChrome, Edge, Safari or Firefox
  • Backup and restoreMove to a new device any time
Property & rentals

Real Estate Agent CRM

Your database is yours, not your brokerage’s — leads, listings, deals and commission, offline on your own device.

  • Dashboard
  • Lead pipeline
  • Contacts
  • Follow-ups
  • Listings
  • 7 more tools
$29.99One-time purchase

No subscription. Pay once and keep it.

Checkout by Paddle. Tax is added where it applies, and you download straight after paying.

  • 2.1 MB zip
  • PDF guide
  • Sample data

Made for Real estate agents and transaction coordinators who want their own book of business on their own device — your database is yours, not your brokerage’s

All 6 property & rentals systems for $99.99Every system on this shelf in one bundleSave $79

What Real Estate Agent CRM does

A real estate CRM and transaction tracker that works out your commission — offline, on your own device, and yours whichever brokerage you are with.

Transaction tracker

Every deal, milestone by milestone

  • Contract, inspection, appraisal, financing, title, walkthrough, closing
  • A date, who is responsible and done or not on every step
  • Documents received and the people on the deal, one tap away
Transaction tracker screen in Real Estate Agent CRM

Commission tracker

Know what you actually take home

  • Gross commission, referral fee, brokerage split, team split and fees
  • Per deal and year to date, with your brokerage cap tracked
  • Arithmetic on your own numbers, set out line by line
Commission tracker screen in Real Estate Agent CRM

Lead pipeline

Drag every lead from new to closed

  • New, contacted, showing, under contract, closed or lost
  • What each lead could be worth, and every stage in total
  • How each client found you, so you know which sources pay
Lead pipeline screen in Real Estate Agent CRM

Follow-up reminders

Who have I not spoken to in 30 days?

  • Overdue, due today and later this week, with what to raise
  • Log a call, text or email and book the next one in one step
  • Closing anniversaries, so past clients keep hearing from you
Follow-up reminders screen in Real Estate Agent CRM

Listings and showings

Every showing, and what was said

  • Days on market, showings and buyer interest at a glance
  • Feedback from each buyer’s agent, kept in one place
  • A printable showing report for your seller every week
Listings and showings screen in Real Estate Agent CRM

Printables

A closing timeline your client can follow

  • Every step in plain English, with who handles it
  • Contact sheets, seller updates and a commission statement
  • Your own name and brokerage from Settings — nothing invented
Printables screen in Real Estate Agent CRM

12 tools in one app

Built for a real estate agent working on their own or on a small team — and for the transaction coordinator beside them.

  • DashboardToday, deals and follow-ups
  • Lead pipelineDrag from new to closed
  • ContactsLeads, clients, past clients
  • Follow-upsWho went quiet, and when
  • ListingsShowings and feedback
  • TransactionsMilestones and documents
  • CommissionGross to net, cap tracked
  • CalendarShowings and closings
  • Income & expensesOne export for tax time
  • MileageMiles at your own rate
  • TasksEverything that is not a call
  • PrintablesTimelines and statements
Real Estate Agent CRM on a laptop and on a phone

Your database is yours, not your brokerage’s

Contacts, deals and commission stay in the browser on your own device — not in a brokerage or portal system. No account, no subscription. Change brokerages and your book comes with you.

  • Windows, Mac, iPad, Android
  • Dark mode
  1. Download & unzipGet the file instantly right after checkout and unzip it anywhere: desktop, USB drive or cloud folder.
  2. Open index.htmlDouble-click to open in Chrome, Edge, Safari or Firefox. It works without internet from then on.
  3. Make it yoursExplore with sample data, then add your logo, prices and clients. Back up with one click.

Before you buy

What it needs, and what it does not do.

Real Estate Agent CRM is an offline app from ColadoSystems that runs in your web browser from a folder on your own device. It costs $29.99 once, with no subscription and no account, and includes 12 tools, sample data to explore and a PDF guide. Your records stay on your device and are never uploaded.

Runs in
A current version of Chrome, Edge, Safari or Firefox, on a computer, tablet or phone.
Internet
Only to download it. After that it works with the Wi-Fi off.
Your records
Saved in the browser on this device. They are not encrypted and do not sync between devices, so anyone who can use the device can open them.
Backups
Save a backup file from the app whenever you like. Restore it to recover or to move to another device.
Users
Made for one person on one device. It is not a shared, multi-user system.
Download
A zip file under 3 MB with the app and its PDF guide.
License
For your own business or household. Not for resale. Read the license

Questions

Something else? Email us and we'll answer before you buy.

Where is my data stored? Is it private?

Everything is saved inside your browser on this device. Nothing is uploaded and there is no account, so no company holds a copy of your contacts, listings and deals. They are not encrypted, though: anyone who can use this device and browser can open them, so keep the device locked. Download a backup regularly (Settings → Data & backup → Back up now) and keep it somewhere as safe as the records themselves.

Does it work without internet?

Yes. Open index.html and it runs fully offline. You can also host the folder on any website and choose “Install app” in Chrome or Edge to get a desktop or phone icon that works offline.

Can I use it on my phone or iPad?

Yes. The layout adapts to phones and tablets with a bottom navigation bar. Each device keeps its own data, so use Back up / Restore to move records between devices.

How do I start fresh after trying the sample data?

Go to Settings → Data & backup → Erase records. Your business profile and settings are kept; all sample records are removed.

Is the database really mine, and not my brokerage’s?

Yes. Everything is saved in this browser on your own device, not in any brokerage, portal or company system, and there is no account. If you move brokerages, nothing changes: the app goes with you, and a backup file moves your records to a new computer. Contacts and deals also export to Excel or CSV at any time.

How is commission worked out?

In a fixed order, on the figures you entered for that deal: gross commission is the price times your rate (or a flat amount); the referral fee comes off the top; the brokerage takes its split of what is left; any team split comes off your share; then the transaction fee and other flat fees. Each line is rounded to the cent as it is worked out. It is arithmetic, not tax, legal or accounting advice — check it against your brokerage’s disbursement statement.

How does the brokerage cap work?

Enter your cap and the month your cap year starts under Settings → Commission and mileage. The app works through your deals in closing-date order and takes the brokerage split only until the year’s cap is paid; after that the split is zero until the next cap year. A deal your brokerage treats differently can be left out with the “Count this deal toward your cap” switch on the deal.

What is the pipeline value?

The budget or expected price you entered for each active lead, multiplied by your own default commission rate, before any splits. Once someone has a deal, their card uses that deal’s gross commission instead. It is your own arithmetic, not a forecast or a probability.

Does it replace my brokerage’s transaction file or compliance system?

No. It is your own record of your business. Your brokerage, your license and the rules where you work decide what the official transaction file must contain and how long it is kept; the documents checklist here is a list you can change to match, not a compliance check.

Does it connect to the MLS, a listing portal or my email?

No. It works offline and connects to nothing. You add contacts and listings yourself or import them from a CSV file, and you can keep the MLS number on each listing for reference.

What gets printed on my documents?

Only what you put in Settings: your name, title, brokerage and its address, your phone, email, website and logo, and your license number if you entered one. Leave your name blank and printouts say “Your name”; nothing is taken from the sample data or invented.

Can a transaction coordinator use it?

Yes, for the deals they coordinate. Each deal carries its milestones, documents and the people on it, and the client timeline prints for the client. Each device keeps its own copy of the records, so there is no live sharing; use Back up and Restore to hand the records to someone else.

Can several people use it at the same time?

No. It is made for one person on one device, and records do not sync between devices. To move to another device, save a backup and restore it there.

Can customers book or pay online through it?

No. It runs offline on your own device, so there is no booking page for customers and it does not take card payments. You record bookings and payments in it yourself, including ones taken by phone, card reader or another website.

Not quite right?

Working in real estate? These systems are close cousins. Here is who each one is for.

  • Real Estate Agent CRM

    Agents: leads, follow-ups, listings, transactions and commission.

    $29.99You are viewing this one

  • Real Estate Investor Planner

    Investors and flippers: deal analysis, rehab budget and rental cash flow.

    $29.9912 tools

Need more than one?

The property & rentals bundle has every system in this category for one price.

Property & rentals bundle

Tenants, bookings, deals and fleets for landlords, hosts and agents.

$99.99for 6 systems, $179.94 if bought one by one

You save $79

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